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Purchase Orders
Confirm PO Line Items

 

After selecting a PO to confirm, the next step is confirming line items.

To Confirm a Purchase Order Line Item:

1. After selecting a PO to confirm, the system will navigate to the following page (detailed instructions under image below):

Instructions
1 General PO details display at the top. Requested = Requested Delivery Date into the DC
2

Grid displays all line items on the Purchase Order.

- Status = New (not reviewed), Committed (confirmed), Cancel, or Negotiate (change requested by vendor)
- Item # = Albertsons Item Number
- V. Item # = Vendor Item Number
- Earliest = Earliest Ship Date (booking must be placed two weeks prior to this date)
- Latest = Latest acceptable Ship Date
- Cases = Number of Cases Ordered
- Pieces = Number of Pieces Ordered
- FOB = Vendor's first FOB cost per case
- ExFOB = Extended FOB (FOB/Case * Cases Ordered)
- ExWeight = Extended Weight (Weight/Case * Cases Ordered)
- ExCube = Extended Carton Cube (Cubic Foot/Case * Cases Ordered)
- Descripton = Item Description
- CR columns indicate "Change Request" data visible against the original data.
- The bottom of the data grid displays the calculated totals for the columns.

3

Report controls. Here is where you can navigate if there is more than one page of data. Here you also make a selection to:

a. "Confirm" a line item. The selected line item will change to a status of "committed".
               Note: No changes may be requested after confirming a line item.



b. "Cancel" a line item. The selected line item will be canceled, and cannot be reinstated.


c. "Negotiate" a line item (instructions below).

Clicking negotiate will open a screen which allows you to request a ship date or quantity change on a PO.

Negotiate a PO - Instructions
Note: Only items with a status of "new" can be negotiated. None of these steps will change the PO. A change request will be sent to the Category Manager to review and approve.
1 Change Earliest Ship Date by selecting desired date from the calendar
2 Change Latest Ship Date by selecting desired date from the calendar
3 Change Quantity of Cases Ordered
4 Add Note - Insert comments indicating the reason for the change request
5 Confirm or Cancel: Confirm changes line item status to "negotiate" and Cancel will return the page to the line item confirmation. The status will remain "New"
6 If the ESD change is earlier than the saved LSD, you will see this error message


d. "Confirm all" will Confirm all line items on the PO, and all items with current status = "new" will be marked "committed".
4

After all line items on a PO are confirmed or canceled, the "Confirm" button will activate, and you can proceed with final confirmation of the PO.

Note: POs are NOT processed by ICI until the Final Confirmation of the order is complete.

 

 

Patent Pending.
Copyright © 2004 by ICI Worldwide, Inc.
All Rights Reserved.
This document is a copyrighted publication for the exclusive use of conducting business through ICI Worldwide, Inc. and is not to be forwarded or copied in whole or in part for use by any other party.